TERMS AND CONDITIONS OF HFDI LTD

HOST FAMILIES
(Individual Bookings)

General

HFDI LTD acts as a conduit for introduction purposes only.
It is important for host families to check with their house insurance provider that they have
all adequate insurance in place to include accidental damage and occupier’s liability cover.
HFDI LTD is not responsible for any loss or damage occasioned to the host family, should any
claim arise from the placing of a student with the host family.

As HFDI LTD acts as a conduit for introduction purposes only, it is not responsible for a
student’s behaviour once the host family has accepted the student into their home. Host
families are to be vigilant and ensure that their home is safe and secure.
The host family agrees to indemnify HFDI LTD from and against all claims, causes, suits or
actions as may arise now or at any stage into the future in relation to the actions of the
student accepted by the host family.

HFDI LTD does not assume any responsibility for any injury suffered by the student whilst in
the care of the host family. If in the event any physical or verbal abuse occurs, the host
family accepts that HFDI LTD has no responsibility to any victim of abuse and the host family
should immediately report the matter to An Garda Siochana without initial recourse to HFDI
LTD. The host family agrees that they will cooperate fully with all appropriate authorities in
relation to the investigation of any such matter.

Notwithstanding the above, HFDI Ltd is always on hand to assist our hosts.
If there is any change in the circumstances of the host family, which would in the view of a
reasonable person be considered a material change from the time that an application is
made to HFDI LTD to be a host family and prior to the acceptance of a student, the host
family warrants that they will bring such a material change to the attention of HFDI LTD
which may result in HFDI LTD informing the host family of a cancellation of a student. If the
host family is in any doubt as to what constitutes a material change in circumstances, the
host family should inform HFDI LTD immediately.

The host family agrees that it will not increase/alter the price being charged to the student
during the duration of the student’s stay.

The host family hereby agrees that in the event a student’s agreed placement period is
prematurely terminated and he/she is obliged to return home due to such circumstances as
(but not limited to) ill health, bereavement, family emergency, global pandemic or such
behaviour on the part of the student that would be deemed unacceptable to any reasonable
person, then the host family will receive payment from HFDI LTD in respect of the period of
time for which the student actually stayed with the host family only & not for the duration
of the original placement period. Similarly, if a student does not travel as expected or
cancels at short notice due to (but not limited to) such issues as set out above and to
include visa issues, then the host family accepts that HFDI LTD bears no responsibility or
liability in respect of such issues and the host family will only receive payment from HFDI
LTD (where applicable) in respect of students who actually stay with the host family and
limited to the period of time that they actually remain with the host family.

Host families are responsible for fully informing the student of all safety alarms and fire
alarms in the host family’s property.
HFDI LTD are not responsible for any offence which may be caused due to any particular
belief or faith practised by the student.

Students who are under 18 years of age:

The host family must be Garda Vetted in order to host any student who is under the age of
18. HFDI Ltd will pay for the Garda Vetting application strictly provided the application is
completed by the host family within the allocated time frame of 30 days. However, if the
online forms NVB1 and NVB2 are not completed by the host family within the allocated time
and the application expires, any additional charges incurred will be charged to the host
family.

The host family who is accepting a student who is under the age of 18 must facilitate a
home visit by a representative on behalf of HFDI Ltd and all host families must submit
photographs of their home to include the available room for rent and the communal areas.
At this home visit, the host family must provide all original photographic identity documents
for verification by the representative on behalf of HFDI Ltd.

The host family accepts that any student who is under the age of 18 should not be left alone
overnight under any circumstances by the host family.

The host family accepts and agrees that any student who is under the age of 18 will not
share the student’s image on the social media accounts of members of the host family. The
host family agrees to fully indemnify HFDI LTD against all claims, causes, suits or actions as
may arise as a result of any breaches of this clause by the host family.

The host family hereby undertakes and agrees that in the event any student who is a minor
(under the age of 18) becomes sick or is injured and requires medical treatment, the host
family will ensure that a responsible adult accompanies that student to hospital and/or to
the doctor. The resulting costs or expenses incurred by the host family (if any) are a matter
as between the host family and the student. The host family hereby acknowledges that
HFDI LTD has no responsibility to the host family to recoup or refund any costs or expenses
incurred by the host family in this regard.

Notice periods:

In the event the host family requires a change to the initial booking time they hereby
undertake to give as much notice of this change to the student as is possible. The host
family agrees to give a minimum of one week’s notice to the student of such a change. The
student will be requested by HFDI LTD to likewise give as much notice as possible to the
host family and one week’s notice at a minimum should the student require a change to the
initial booking time.
However, in the event that a student’s behaviour is unlawful or is what would reasonably be
considered unacceptable such as being drunk and/or disorderly, behaving in an aggressive
manner, playing loud music, being disruptive late at night, then the host family is entitled to
insist on the student vacating their property with immediate effect. In such circumstances,
the host family will update HFDI Ltd as to the change in circumstances.

Future accommodation services

The host family hereby undertakes and agrees that they will not, without the prior written
consent of HFDI LTD directly or indirectly in any capacity either their own behalf or in
conjunction with or on behalf of any person, firm, company, business, concern or
enterprise contact the students, schools, travel agencies, etc whom they have been
introduced to via HFDI LTD in order to provide accommodation services directly or
indirectly, which accommodation services would otherwise be, in whole or in part,
accommodation services arranged and organised through HFDI LTD.

Deposits

If the host family requires the student to pay a deposit, then the same is paid to the host
family strictly on the basis of it being a security deposit. The said deposit must be returned
in full at the conclusion of the student’s stay without delay. If the student provides the
relevant notice period as set out above having decided to leave the host family earlier than
originally planned, then the host family will not deduct any perceived loss of future income
from the security deposit. The host family is only entitled to deduct sums from the security
deposit to cover the cost of items damaged by the student or if the student is in arrears for
the agreed sums due to the host family.

Changes

We may update these terms and conditions from time to time and will publish such updated
versions on our website, as appropriate.